Facilities Use Agreement

August 12, 2009 (Previous unapproved editions void)

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This agreement by and between Covenant Presbyterian Church/Covenant Christian School, 2350
Frankford Avenue, Panama City, Florida (“Owner”), and
_________________________________________________________________________ (“User”),
User’s complete name and address
takes effect on the _______ day of _________________, 20____ of and will continue for a period of
Day Month Year
_______________________________________________________________________________
List exact time period

WHEREAS, Owner owns premises located at 2350 Frankford Avenue which is normally used for
religious and educational purposes consistent with the mission of Covenant Presbyterian Church and
Covenant Christian School, and

WHEREAS, User requests use the ___________________________________________________
List specific area(s), buildings and/or grounds
for the purpose of______________________________________________________________, and
List specific purpose(s)

WHEREAS, Owner has agreed to allow User to use the facilities provided that the following terms
and conditions are met.
It is Therefore Agreed By and Between the Parties:

1. Owner agrees to let User use the above described premises at the above described time(s) and
for the above described purpose.

2. User has confirmed no date conflicts at www.covenantpca.net/calendar/master_calendar.htm

3. User agrees to pay Owner $______________ for the use of the premises.

4. User agrees that it will not use the premises for any unlawful purposes, and will obey all laws,
rules, and regulations of all governmental authorities while using these facilities.

5. User agrees to abide by any rules, regulations, restrictions or other stipulations attached to this
agreement by the Owner.

6. User agrees to hold harmless, indemnify and defend Owner (including Owner’s agents,
employees, and representatives) from any and all liability for injury or damage including, but not
limited to, bodily injury, personal injury, emotional injury, theft, or property damage which may
result from any person using the above described premises, its entrances and exits, and
surrounding areas, for User’s purposes, regardless of whether such injury or damage results from
the negligence of the Owner (including Owner’s agents, employees and representatives) or
otherwise.

7. User agrees to be responsible for preparing for use and returning to the pre-use condition all
areas of the premises which User will use, including entrances and exits, with all entrances and
exits being secure, and all heating, cooling, lights, water, audio video equipment, etc., being off or
returned to a setting predetermined by consultation with Owner’s representative.

8. User agrees to conduct a visual inspection of the premises, including entrances and exits, prior to
each use, and warrants that the premises will be used only if it is in a safe condition.

9. This agreement may be cancelled unilaterally by either party with 14 days written notice to the
other party.

10. User agrees that it will not assign any of its rights under this agreement, and any such
assignment will void this agreement at the sole option of the Owner.

11. User agrees to notify Owner’s representative listed below, or if unavailable the main office at
850-769-7448, as soon as practicable, but no later than 9:00 a.m. the next day, of any damage,
equipment failure, safety concern, or issues that impact the use of said facilities by the User or
the Owner, or any other group, regardless of who might be responsible.

12. User agrees that any correspondence sent to the Owner’s representative by email must be sent
to the email address of the representative listed below and copied to church@covenantpca.net

13. Owner and User agree that any disputes arising under this agreement will be resolved via a
mutually acceptable alternative dispute resolution process. If Owner and User cannot mutually
agree upon such a process, the dispute will be submitted to a three-member arbitration panel of
the American Arbitration Association for final resolution.

14. This document, and the additional _______ attached sheet(s) contains the entire agreement of
the parties and supersedes all prior written or oral agreements relating to the subject matter.

15. All initial Facility Use Agreement requests must be communicated in written form to either Todd Mitchell, CPC Business Manager, or Bob Hayes, CCS Headmaster. Until one of these
gentlemen has acknowledged receipt of the request, no use of facilities is allowed.

Dated this _______ day of _________________, 20_____
Day Month year

Authorized Signatory of Owner
________________________ _____________
Printed Name Telephone
______________________________________
Signature
______________________________________
Email address
______________________________________
Position/Title with Owner

Contact Information:
Covenant Presbyterian Church
Covenant Christian School
2350 Frankford Avenue
Panama City FL 32405-2297
850-769-7448
850-763-2104 Fax

Todd Mitchell's E-mail
Bob Hayes' E-mail

Authorized Signatory of User - by my signature
below, I certify that I am entering this agreement
personally or as the duly authorized representative of
______________________________________________
Name of organization
______________________ _______________
Signatory’s printed Name Telephone
______________________________________
Signature
______________________________________
Email address
______________________________________
Position/Title with User

Please provide two additional responsible parties for
emergency contact purposes (please print all information)
_______________________ ______________
Name Telephone
______________________________________
Email address
_______________________ ______________
Name Telephone
______________________________________
Email address